Policies and Procedures

Room Keys

If you need a copy of a key to a room in the Photonics Center basement or on floors five (non ECE dept. rooms) through nine, please see Ryan Midura in room 623.

Card Key Access for Building and Labs: Zaius Room Access System

BIKE ROOM ACCESS PROCEDURE
To gain access to the bike room, you must:

1. Call 8-0480 to request a bike ID sticker.

2. Apply for card access to "PHO Bike Room” in Zaius. When you request access, be sure to include your bike ID # in the comment field, or your request will be rejected.

3. Adhere to the use policy.

BIKE ROOM USE POLICY
This room is intended for daily bike storage while you are in the building, not for overnight or extended storage.

Bikes without a sticker and bikes left for extended periods may be removed if the owner cannot be contacted.

Thank you for your cooperation.

Travel

If you are traveling on Photonics or grant-related business, please do the following:

  1. Collect receipts for all of your expenses while traveling.
  2. Upon returning, fill out a "Travel and Business Expense Report," the form for which can be found at: http://www.bu.edu/comp/travel/travel2/travelreim.html. The form is a Microsoft Excel document. Please follow the directions provided at the link for "Enabling Macros" on the form. This will allow the software to generate a reference number for your report. Every time you create a new report, please go back to the original template so that a new reference number is generated.
    1. When filling out the report, the more information the better! Please explain any discrepancies or missing receipts. Clearly state the purpose of the trip and the destination. If the trip was funded by a grant, please explain how the trip related to the grant. This will prevent delays in processing.
    2. Be sure to sign and date the report. If you traveled on a grant, be sure to obtain the signature of the P.I. or Task Leader. If you are a student, obtain your professor's signature.
    3. Photocopy the report and all receipts for your own records.
    4. Bring the completed report and original receipts to Elisabeth McCaffrey in Photonics 936.

Requisitions and Purchase Orders

To order supplies and equipment using a Photonics grant or account, bring your request to Meghan Foley in room 936.

Reimbursements

To be reimbursed for an expense that is NOT travel, please write a statement explaining the nature of the expense, the exact amount, and why it is covered by the grant or account you are using. Sign the statement, and bring it with your original receipts/documentation to Elisabeth McCaffrey in room 936, who will do a check request for you. It is recommended that you keep a photocopy of all receipts for your records. For travel expenses, please see the Travel instructions above.

Frequently Used Forms